Budget v Actual Tracker

Budget v. Actual Tracker

You built the budget. Got it approved. Felt organized for about a week. Then the caterer upgraded, the printer upsold, and three vendors invoiced higher than quoted — and now you're doing math in your head trying to figure out if you're still okay.

This tracker eliminates the head math.

Every line item sits next to its planned amount and actual spend, with the variance calculated in real time. You see which categories are over, which came in under, and which still have question marks — all without rebuilding a spreadsheet every time someone hands you a receipt. The Kanban board tracks status across the lifecycle: Not Started, In Progress, Committed, Paid. Drag cards as money moves.

Add new line items through a guided task or just tell Obvious what you spent — it'll slot it into the right category. When you need the big picture, run a budget health check: total committed so far, biggest overruns, categories with unknowns, and a plain-English read on whether you're trending safe or need to make cuts.

For event planners, project leads, committee chairs — anyone who owns a budget and knows that "we'll figure it out later" is how overruns happen.